Flexibile Purchase Order + Invoice Processing Software by Zahara

The problem

isn’t approvals…

It’s how you’re doing them.

When those big ticket payments need approving or you need permission from the chair or governors to spend over budget, getting those decisions made faster is much easier with Zahara. Our full payables suite is a great fit for both Town and Parish councils.

30 Day Free Trial

Book a Demo

Originator

Jane Seymour

Springfield Council

Type: Public Liability

£9831.00

AXA Insurance

#10828

Net Value: £7864.80

Tax Amount: £1966.20

PO: 10012

30 Day Free Trial

Book a Demo

The problem

isn’t approvals…

It’s how you’re doing them.

Originator

Jane Seymour

Springfield Council

Type: Public Liability

£9831.00

AXA Insurance

#10828

Net Value: £7864.80

Tax Amount: £1966.20

PO: 10012

Pricing

Book a Demo

30 Day Free Trial

How councils manage AP today…
the difference is clear

The problems of a manual process

Approvals of Invoices and Spend take too long

Invoices getting missed or lost

Frustrating, tedious manual data entry

Coordinating councillors to take action

Manual Processing

Scattered invoices via email, post, and PDF

Manual data entry and human errors

Slow, unclear approval chains

Risk of duplicates and late payments

With Zahara

Invoices received and read automatically

AI-powered matching and routing

Purchase Order Sending

Audit-ready and integrated with your finance system

With Zahara

Approvals routed to the right person with full visibility

Approvals to the right person with full visibility

Invoices received and recognised automatically

No more keying in let AI do the work

Suppliers paid on time, with full-audit trail

Signing off on Zahara will be the last manual approval you ever need to do.

30 Day Free Trial

Book a Demo

Faster Invoice
Proccesing

Reduction in
Processing Costs

0.0%

Accuracy From
Automated Data Entry

The Zahara Solution

Easy for every team in your town council

(not just those in finance)

Managing council processes doesn’t have to feel like herding cats. With Zahara, every team, from Finance to Facilities, can work in sync with less admin and fewer bottlenecks. You’ll get faster approvals, cleaner data, and clearer visibility at every step. That means less chasing, less confusion, and more time for the work that really matters to your community.

Control

Approval workflows

that fit your council

No more chasing signatures or losing track of emails. Zahara lets you set approval paths that fit the way your council works, keeping every decision logged, compliant, and stress-free. This means faster sign-offs and a clear record at every step.

Speed

AI driven data entry,

logic driven automation.

Cut the admin and let automation handle the manual work. Zahara’s AI reads your invoices, captures the details, and routes them where they need to go. That means fewer mistakes, faster processing, and more time for your team to focus on the work that really matters.

Transparency

Clarity at every step of your councils process

Never be left guessing where things stand. Zahara gives you full visibility across budgets, invoices and payments, so every department stays on the same page. That means fewer surprises, clearer reporting and better decisions made with confidence.

Go to Pricing

Book a Demo

30 Day Free Trial

Purchase to Pay Cycle

Step One: Requesting to buy something

1: Requesting to buy something

Billed To:

Willow Woods Acadmey

Address / Contact Info

Purchase Order

Qty.

Total

Create a purchase request

Users can place purchase requests with minimal training.

Approval workflow triggered

Purchase requests can trigger multi-step approval workflows.

Purchase Order Sent to Supplier

If enabled, POs can be sent to the appropriate suppliers.

Receipt Delivery

Users can receipt deliveries on the Zahara mobile app very easily.

Step two: Invoice Processing

2: Invoice Processing

Billed To:

Willow Woods Acadmey

Address / Contact Info

Invoice

Qty.

Total

Receive Invoice

Invoices arrive in your Zahara inbox.

Read and Match Invoice

Within 30 seconds invoices are read and matched.

Invoice Approval Workflow

Certain conditions will decide if the invoice needs approval.

Export Invoice to Accounts

Invoice data and PDFs can be exported into the finance system.

Step Three: Payment Run

3: Payment Run

Billed To:

Willow Woods Acadmey

Address / Contact Info

Invoice

Qty.

Total

Payment Run Approval

Certain conditions will decide if the invoice needs approval.

Payment

Pay your invoices from Zahara with just a few clicks.

I thrive on copy-pasting data between platforms.

Said no one ever

30 Day Free Trial

Supplier & product Management
If you've agreed preferential rates with your key suppliers, Zahara will make sure your buyers stay in lane, buying from the right people at the right price.
Control Spend with Budgets
Take control of budgets with Zahara. Set spending limits, get instant alerts when thresholds are hit, and keep everything on track — automatically.
Billed To:
Willow Woods Acadmey
Address / Contact Info
Purchase Order
Qty.
Total
Construction
Division Sales - Month 7 (01/10/2023)
PO Value
Available Spend
Budget Status
£976.00
£00.00
Over Budget
One Click, Full Control
Smarter approval workflows, wherever you work.
Approve invoices by email, web, or mobile. Route by rules, split line-items, and reduce delays, without chasing people down.
Automate Invoice Processing
with Confidence
Automatically receive, extract, and match invoices.
Zahara identifies suppliers, pulls line items, and links purchase orders — with built-in 3-way line item matching to prevent duplicates and fraud.
Green for Go: Export and Pay
Track and export POs and invoices with confidence. See exactly what’s approved, export to your finance system, and get everything ready for payment — faster, with zero guesswork.
Month-End Reporting Made Simple
Close your books faster with clearer visibility. Zahara gives you real-time insight into approvals, spend, and outstanding invoices — so finance teams can wrap up month-end with less stress and zero surprises.
Protect your business from fraud
Built-in checks that spot red flags before you pay. Zahara cross-checks invoices with POs and GRNs, flagging duplicates and anomalies with smart AI — so you stay secure and in control.
Billed To:
Willow Woods Acadmey
Address / Contact Info
Invoice
Qty.
Total
Seems Suspicious

Supplier & product Management
If you've agreed preferential rates with your key suppliers, Zahara will make sure your buyers stay in lane, buying from the right people at the right price.
Control Spend with Budgets
Take control of budgets with Zahara. Set spending limits, get instant alerts when thresholds are hit, and keep everything on track — automatically.
Billed To:
Willow Woods Acadmey
Address / Contact Info
Purchase Order
Qty.
Total
Construction
Division Sales - Month 7 (01/10/2023)
PO Value
Available Spend
Budget Status
£976.00
£00.00
Over Budget
One Click, Full Control
Smarter approval workflows, wherever you work.
Approve invoices by email, web, or mobile. Route by rules, split line-items, and reduce delays, without chasing people down.
Automate Invoice Processing
with Confidence
Automatically receive, extract, and match invoices.
Zahara identifies suppliers, pulls line items, and links purchase orders — with built-in 3-way line item matching to prevent duplicates and fraud.
Green for Go: Export and Pay
Track and export POs and invoices with confidence. See exactly what’s approved, export to your finance system, and get everything ready for payment — faster, with zero guesswork.
Month-End Reporting Made Simple
Close your books faster with clearer visibility. Zahara gives you real-time insight into approvals, spend, and outstanding invoices — so finance teams can wrap up month-end with less stress and zero surprises.
Protect your business from fraud
Built-in checks that spot red flags before you pay. Zahara cross-checks invoices with POs and GRNs, flagging duplicates and anomalies with smart AI — so you stay secure and in control.
Billed To:
Willow Woods Acadmey
Address / Contact Info
Invoice
Qty.
Total
Seems Suspicious

Supplier & product Management
If you've agreed preferential rates with your key suppliers, Zahara will make sure your buyers stay in lane, buying from the right people at the right price.
Control Spend with Budgets
Take control of budgets with Zahara. Set spending limits, get instant alerts when thresholds are hit, and keep everything on track — automatically.
Billed To:
Willow Woods Acadmey
Address / Contact Info
Purchase Order
Qty.
Total
Construction
Division Sales - Month 7 (01/10/2023)
PO Value
Available Spend
Budget Status
£976.00
£00.00
Over Budget
One Click, Full Control
Smarter approval workflows, wherever you work.
Approve invoices by email, web, or mobile. Route by rules, split line-items, and reduce delays, without chasing people down.
Automate Invoice Processing
with Confidence
Automatically receive, extract, and match invoices.
Zahara identifies suppliers, pulls line items, and links purchase orders — with built-in 3-way line item matching to prevent duplicates and fraud.
Green for Go: Export and Pay
Track and export POs and invoices with confidence. See exactly what’s approved, export to your finance system, and get everything ready for payment — faster, with zero guesswork.
Month-End Reporting Made Simple
Close your books faster with clearer visibility. Zahara gives you real-time insight into approvals, spend, and outstanding invoices — so finance teams can wrap up month-end with less stress and zero surprises.
Protect your business from fraud
Built-in checks that spot red flags before you pay. Zahara cross-checks invoices with POs and GRNs, flagging duplicates and anomalies with smart AI — so you stay secure and in control.
Billed To:
Willow Woods Acadmey
Address / Contact Info
Invoice
Qty.
Total
Seems Suspicious

We Integrate With Your Accounting Software and More

How councils manage AP today…the difference is clear

The problems of a manual process

Manual Processing

With Zahara

With Zahara

Signing off on Zahara will be the last manual approval you ever need to do.

Signing off on Zahara will be the last manual approval you ever need to do.

How councils manage AP today…
the difference is clear